PDF & Document Accessibility Resources

The April 2026 Title II deadline is coming. Here's everything you need to get your documents accessible — starting today.

Whether you attended one of our webinars or found us through your own research, this page is your starting point. Below you'll find free resources to help you understand the landscape, plus two training programs designed to get your team producing accessible documents — not just fixing old ones.

Free Resources

Automated Accessibility Testing Tools — Compared

Not sure which scanning tool is right for your agency? We evaluated seven of the most popular automated accessibility testing tools, including BrowserStack, DubBot, WAVE, and more — with honest pros and cons for each.

Read the full comparison →

PDF Accessibility Checklist

A downloadable quick-reference checklist your team can use when creating or reviewing PDFs. Covers document structure, tagging, reading order, images, forms, and more.

Download the checklist (PDF) →

Accessibility Blog & Resource Library

Our full library of accessibility articles, webinar recordings, and guides — covering everything from WCAG compliance strategy to VPAT preparation to hands-on remediation techniques.

Browse all accessibility resources →

Training Programs

Fixing your existing document backlog is important — but if your team doesn't know how to create accessible documents from the start, you'll be remediating forever. Training is the only investment that compounds. Here are two ways to build that capability.

Online Courses: Self-Paced, Accessibility Awareness Training

Our two online courses use a learning platform to deliver comprehensive, interactive accessibility training your team can take on their own schedule. Each course is designed for government content creators — the people who actually produce the PDFs, Word documents, spreadsheets, and presentations your agency publishes every day.

These courses are recommended as Introduction to Accessibility and Accessibility Awareness to everyone at your organization - because everyone creates content. 

Course 1: One Design for All — Accessibility + UX Foundations

This course builds a complete foundation in digital document accessibility, starting with the legal requirements your agency faces and moving into hands-on skills your team will use every day.

Your team will learn the legal landscape including ADA Title II requirements and how they apply to digital documents. They'll develop a practical understanding of disabilities and how people with disabilities interact with documents using assistive technology. The course then moves into choosing the right document format for accessibility, building and working from accessible templates, and creating accessible documents in Microsoft Word — covering the Styles Pane, heading structure, fonts and colors, text alternatives for images, table accessibility, hyperlinks, tables of contents, and plain language guidelines. Your team will also learn to use Word's built-in accessibility checker effectively and how to export to PDF while preserving accessibility features. The course wraps up with creating accessible spreadsheets in Microsoft Excel, including table structure, color contrast, charts, graphs, and interoperability with PowerPoint.

Best for: All content creators across your agency — communications staff, administrative assistants, program managers, department coordinators, and anyone who creates public-facing documents.

Course 2: Digital Document Accessibility Top 10

This course goes deeper into the areas where most government agencies struggle — presentations, virtual meetings, and PDF remediation using Adobe Acrobat Pro.

Your team will learn to design universally accessible presentations and virtual meetings in PowerPoint, including captioning and relay services. The bulk of the course focuses on making PDFs accessible: setting up the Adobe Acrobat user interface for accessibility work, tagging PDFs using Acrobat Pro, handling scanned documents, managing reading and tab order, adding text alternatives for images, making content changes to PDFs without breaking accessibility, building and remediating fillable forms, and running a complete Accessibility Full Check.

Best for: Staff who regularly create presentations or work directly with PDFs — web content editors, communications teams, IT staff responsible for document publishing, and anyone who needs hands-on Acrobat Pro skills.

Both courses can be purchased individually or together. For agencies rolling out accessibility training organization-wide, we recommend starting everyone with Course 1 and then enrolling your document-heavy teams in Course 2.

Inquire about online course pricing and enrollment →

In-Person Training: Hands-On Document Accessibility Bootcamp

For agencies that want intensive, instructor-led training with real-time feedback, we deliver private on-site training at your facility. Over two half-day sessions, your team works directly with our accessibility consultant on the same types of documents they create every day — so they leave with skills they can apply immediately.

Session 1: Foundations & Document Accessibility

Your team builds a solid understanding of what accessibility means in practice and applies it to the documents they create in Word and Excel. Topics include an introduction to accessibility, usability, and the legal landscape; understanding disabilities and assistive technology; choosing the right document format; building accessible templates; Microsoft Word accessibility (structure, tagging, images, tables, links); plain language guidelines; and creating accessible spreadsheets in Excel.

Session 2: Presentations, Meetings & PDF Remediation

Your team moves into presentations, virtual meetings, and the detailed work of evaluating and fixing PDFs in Adobe Acrobat Pro. Topics include PowerPoint accessibility and universally designed presentations, captioning and relay services, setting up Adobe Acrobat DC for accessibility work, tagging PDFs, working with scanned documents, reading and tab order, content changes, and fillable form remediation.

What's Included

Each engagement includes two half-day sessions delivered in person at your facility, training for up to 25 participants per session, all course materials, and a recording of the session that your agency is licensed to replay internally for staff who couldn't attend — at no additional cost. We also coordinate with your internal trainer so they can reinforce concepts and continue building your team's skills after we leave.

Your Instructor

Training is led by Meredith Colby, a Digital Accessibility Consultant with 20 years of experience helping organizations build inclusive digital practices. Meredith has trained thousands of government professionals and brings recent experience from engagements with the U.S. Environmental Protection Agency (§501/§508), the Town of Longboat Key, FL (ADA), and the U.S. Department of Health and Human Services (§508).

Logistics

Your agency provides the training facility with a projector, internet access, and workstations (or participants bring laptops with Adobe Acrobat Pro and Microsoft Office). Travel and accommodation are billed separately per GSA per diem rates.

Inquire about in-person training for your agency →

Slide Deck from the PDF Accessibility Presentation

Link for the google slides of the Webinar "From Chaos to Compliance: How Cities and Counties Can Make Documents Accessible Before the Title II Deadline"

Not Sure Where to Start?

Every agency is in a different place. Some need to train 200 content creators on the basics. Some need 10 people who can remediate a backlog of thousands of PDFs. Some need both — plus automated testing tools to stay on top of new content.

We'll help you figure out the right combination. Contact us for a free consultation and we'll recommend a plan based on your agency's size, document volume, and timeline.

Ashley Burns, Sr. Account Manager ashley@prometsource.com

Promet Source has been helping government agencies build accessible, compliant digital experiences for over 17 years.